Student Organization Handbook
Student Involvement expects all active student organizations to know the contents of the Student Organization Handbook. It contains pertinent information to help student leaders successfully manage their group. The handbook is intended to be a summary of matters of interest, but it is not a comprehensive listing of all rules and regulations pertaining to student organizations.
Student Organization Leadership Essentials (S.O.L.E.) training is held annually during the beginning of the fall semester. The training is a half-day event that is offered in either a morning session or an afternoon session. Student leaders choose which session to attend, and it is mandatory for each student organization to have a current member represent the group at the training the entire time in order to remain an active student organization. The 2017 S.O.L.E. training will take place on Friday, September 22nd. More information will be sent out to officers in early September.
Student Government Appropriations
The Student Government Appropriations Committee allocates funding to student organizations each academic semester.
All student groups applying for funding MUST:
- Be registered with Student Involvement
- Have an EIN (Employer Identification Number)
- Complete the online Appropriations Application
- Meet all of the Student Government requirements as stated in the appropriations packet
Please refer to the SG Appropriations website for the most up-to-date information, which includes submission deadlines, eligibility requirements, and frequently asked questions.
NC State’s student organization and resource fairs take place three (3) times an academic year. At these fairs, representatives from various student groups and campus departments provide information, recruit student members, and promote upcoming events and programs to students interested in getting involved on campus.
The 2017 – 2018 fairs are as follows:
- Campus Connections: Wolfpack Welcome Week Edition (August 2017 / Talley Student Union)
- Campus Connections: Brickyard Edition (September 2017 / Brickyard)
- Campus Connections: Winter Welcome Week Edition (January 2018 / Talley Student Union)
All student organizations at NC State are required to have an advisor that is affiliated with the university in order to be an active student group. NC State faculty or staff or a graduate student on a teaching, research, extension or services assistantship appointment may serve as an advisor.
Students are responsible for securing an advisor for their group. Student Involvement encourages students to seek advisors with the organization’s purpose and interest areas in mind. During an initial conversation with a student inquiring about your interest in serving as an advisor, be prepared to discuss your expectations. This includes the extent of your involvement, specific dates/times of meetings/activities you will attend, and the role you want to play. This will help establish an open relationship where both of you understand roles and expectations. Based on the dialogue, you should be able to determine if it will be a good fit.
While the expectations are negotiable, the student organization advisor is primarily responsible for:
- Maintaining regular contact with the group
- Interpreting relevant university policies, rules and regulations
- Knowing the organization’s mission, purpose, and history
- Developing students’ skills
- Providing support and guidance as needed
- Complying with all required training as a Campus Security Authority (Cleary Act Compliance)
Being a student organization advisor has an added responsibility. The liability or risk will vary depending on the type of organization. It is important to understand the liability if you do accept the role of a student organization advisor.
If I serve as an advisor to a student organization, can I be held personally liable if an accident or other incident occurs during a student organization event or to one of its members?
No, generally. Advisors to student organizations are covered under the NC Defense of State Employees Act (N.C.G.S. §143-300.3 et seq.). The Defense of State Employees Act provides for the defense, representation and indemnification of state employees, authorized volunteers, and agents who are acting within the course and scope of their assigned duties and are sued in their official or individual capacities, whether criminally or civilly, for acts or omissions that occur within the course and scope of their authorized work. Independent contractors are not covered under the Defense of State Employees Act.
For more information, please contact the Office of General Counsel at 919.515.3071.
Who provides for my legal defense?
The NC Attorney General’s Office will provide the defense and serve as counsel for the advisor. However, the decision to defend the advisor is at the Attorney General’s sole discretion. The Defense of State Employees Act provides many exceptions to coverage including for fraud, corruption, sexual/immoral acts, not deemed to be in the best interests of the state, and malice.